AI Acceptable Use Policy
AI Acceptable Use Policy drafts a written policy covering what staff or customers may and may not do with AI tools, including data handling rules, prohibited uses, review steps and the consequences of breaking them.
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What happens at your company when someone pastes a customer list into a chatbot? Is there a written answer, or does everyone quietly decide for themselves? AI Acceptable Use Policy drafts the document that settles it, in language your staff will actually read rather than scroll past.
Short answer: AI Acceptable Use Policy drafts a written policy covering what staff or customers may and may not do with AI tools, including data handling rules, prohibited uses, review steps and the consequences of breaking them.
What is AI Acceptable Use Policy?
AI Acceptable Use Policy is a free drafting tool for the rules around AI use. You describe your organisation, who the policy covers and what worries you, and it returns a structured document: scope, permitted uses, prohibited uses, data rules, human review requirements and how the policy is enforced. It works for internal staff policies and for customer facing terms on a product that includes AI features.
Who Needs One And When
Teams adopting AI tools
The week people start using assistants at work is the week the rules should exist.
Products with AI features
Customer facing limits on what users may generate, and what happens if they cross them.
Procurement and audits
Enterprise buyers and auditors ask for this document, often early in the process.
How Does AI Acceptable Use Policy Work?
Write what you need in the prompt box: your industry, the size of the team, the tools in use and the behaviour you want to prevent. The advanced options then shape the document.
- Describe the organisation and the scope of the policy.
- Set Target Audience so the wording matches the reader.
- Set Output Format to Structured Sections for a policy shape.
- Generate, then download as Word for circulation or HTML for an intranet page.
Audience, Style And Output Format
| Option | What it decides | Where to start |
|---|---|---|
| Target Audience | Who the document speaks to, from General and Beginner to Executive or Business | Business for internal staff, Consumer for user terms |
| Writing Style | Concise, Instructional, Technical, Analytical and more | Instructional, because a policy tells people what to do |
| Output Format | Structured Sections, Numbered List, Table, Q&A and others | Structured Sections, then Q&A for a staff summary |
| Tone | Professional, Formal, Friendly, Neutral and others | Formal for the policy, Friendly for the summary version |
Include Examples is the toggle worth switching on. A rule with a concrete example beside it, such as which kind of customer data must never be pasted into a prompt, is the rule people remember. Include Tips, Use Markdown Formatting and Be Concise fill out the rest.
Have It Reviewed Before You Publish
Important This produces a draft, not legal advice. Anything binding on staff or customers should be checked by a qualified lawyer in your jurisdiction, and aligned with your existing contracts and privacy notices, before it is published.
Check the draft against what your organisation genuinely does. A policy that bans a tool everyone already relies on gets ignored, and an ignored policy is worse than none, because it tells staff the rules are decoration. Where the draft touches conduct rather than technology, the Code of Conduct Writer covers that ground properly.
Drafting a policy on EizTools needs no account and no payment, and the model selector lets you regenerate a section that came back too vague. The AI Acceptable Use Policy tool sits alongside the other technical and governance writing tools in the coding tools category, where the options change from tool to tool.
Frequently Asked Questions
How long should the policy be?
Short enough to be read. Two pages that staff finish beats twelve nobody opens, so start concise and add detail only where a real risk needs spelling out.
Does it cover data protection law?
It can reference the obligations you name, but it does not know your jurisdiction or your contracts. Treat any legal reference in the draft as a placeholder for your own counsel to confirm.
Can I write a customer facing version too?
Yes. Change Target Audience to Consumer and generate again. Both versions stay in the activity history panel for the session so you can compare them.
What should the prohibited list include?
Whatever would genuinely damage you: customer data in prompts, unreviewed output sent to clients, code from unlicensed sources, and impersonation. Name your own risks in the prompt.
Most AI policies are written after an incident, when the tone is defensive and the scope is too wide. Writing one early keeps it proportionate, and gives your team something to point at instead of guessing. Describe your organisation above, generate the draft, then hand it to the person who signs it off.
Sabir Bepari
Founder of EizTools and a passionate AI enthusiast dedicated to building practical, user-friendly AI tools that simplify everyday tasks.
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