Out-of-Office Message Generator
Write clear, professional auto-reply messages in seconds
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Are you still writing your auto reply from the airport? Do you copy last year's and forget to change the dates? Does yours tell people who to contact instead, or just that you are away?
The Out-of-Office Message Generator on EizTools writes it in one pass. Type the dates and the cover arrangements, choose why you are away and how reachable you are, and the message comes back ready to paste.
Short answer: The Out-of-Office Message Generator is a free AI tool that writes email auto replies. Set the reason, your availability, the audience and the tone, and it produces a clear message you can paste into your mail settings.
What is Out-of-Office Message Generator?
It is a free tool for the automatic reply that answers your email while you cannot. You type the practical details and the Out-of-Office Message Generator turns them into a short, professional message. It writes text only. Turning the auto reply on stays in your own mail client.
What A Good Auto Reply Has To Cover
An auto reply is read by someone who wanted an answer and did not get one. Four facts stop that being annoying.
- That you are away, in the first line, not the third
- When you are back, as a date rather than "shortly"
- Whether you are reading email at all
- Who to contact instead, with their actual address
Most auto replies manage the first and skip the rest.
How Does Out-of-Office Message Generator Work?
Write the details in the prompt box, the way the placeholder does: out from 1 to 10 July for a holiday, Sam covering urgent matters, back on the 11th. Select an engine, open the options accordion, generate.
The output card shows the message with a word count. Copy it into your mail settings, or export it to Word, TXT or HTML if it needs approval first. The history panel underneath holds what you ran earlier, so a client facing message and an internal one can be written back to back.
Reason, Availability And Audience
| Option | What it changes | Where to start |
|---|---|---|
| Reason | Vacation, Business Travel, Parental Leave, Sick Leave, Holiday, Conference | The true one, since it sets how much detail is shared |
| Availability | Fully Unavailable through to Reachable for Urgent | Fully Unavailable, unless you really will check |
| Audience | Clients, Colleagues, External Partners, General, Management | Clients for anything that leaves the company |
| Tone | Professional, Friendly, Formal, Casual, Warm or Brief | Professional outside, Friendly inside |
The toggles add a backup contact, the return date, a personal touch and an emergency line. The Output Length slider runs from Very Short to Detailed, and Very Short is usually right, because nobody reads an auto reply twice.
Careful Only add the emergency line if the person named has agreed. A colleague's phone number in a public auto reply reaches everyone who emails you, including strangers.
What it gets right
- Dates stated plainly instead of vaguely
- A cover contact named without oversharing why you are away
- A separate internal and external version in seconds
- Short messages that survive being read on a phone
What you still do
- Switching the auto reply on and off in your mail client
- Checking the cover person is happy to be named
- Setting the right start and end dates
- Deciding how much of a Sick Leave reason to share
EizTools puts a suite of free AI tools behind no sign up, a model selector on every page, and options built per tool rather than shared across the site. If the absence is part of a wider policy question, the Vacation Policy tool drafts the document behind it, and the rest of the business tools cover the admin around leave.
Frequently Asked Questions
Is the Out-of-Office Message Generator free?
Yes, and there is no daily ceiling. Generate a client version and an internal version and use both.
Should I say why I am away?
For a holiday or a conference, yes. For sick or parental leave, the Reason setting keeps the wording general so the message stays private while still explaining the gap.
Can it write a message for Slack or Teams instead?
Yes. Set Output Length to Very Short and mention the platform in the prompt. The result drops the email greeting and reads as a status note.
What if my return date might slip?
Turn off Mention return date and describe the situation in Custom Instructions. The message then gives a cover contact without promising a day you may not meet.
An auto reply is a small piece of writing that a lot of people read, often while mildly frustrated. Getting the dates and the cover contact into the first two lines is most of the job.
Type your dates in the box above, set how reachable you actually plan to be, and paste the result into your mail settings before you leave.
Sabir Bepari
Founder of EizTools and a passionate AI enthusiast dedicated to building practical, user-friendly AI tools that simplify everyday tasks.
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