Quotation Generator
Build accurate, professional price quotes for clients instantly
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A customer asks how much. How long does it take you to answer properly, in writing, with the scope pinned down? For a lot of small businesses the honest answer is several days, and the job goes to whoever replied on Tuesday instead.
Short answer: Quotation Generator is a free EizTools tool that turns job details into a written quotation. You set the format, tone, length and audience, then generate a quote with scope, pricing and terms laid out.
What is Quotation Generator?
The Quotation Generator writes the document you send when someone asks for a price. Scope, line items, totals, validity period and the terms that protect you if the job changes shape.
It is aimed at trades, freelancers, agencies and small suppliers: anyone quoting often enough for it to eat evenings but not often enough to have a system that does it automatically.
What A Quote Has To Contain
- ✅ A clear description of exactly what is included
- ✅ What is explicitly not included, which is where disputes come from
- ✅ Line items with quantities and rates, not just a single total
- ✅ How long the price is valid for
- ✅ Payment terms and what triggers each stage
- ✅ What happens if the scope changes after acceptance
Important The exclusions list is the most valuable part of any quote and the part most often left out. Materials, disposal, out of hours work, travel and revisions all cause arguments later when they were assumed rather than stated.
How Does Quotation Generator Work?
- Describe the job in the prompt box: what the customer asked for, your prices, your timescales.
- Pick a model from the selector.
- Set the output type, tone, length and audience in the advanced options.
- Generate. The quotation appears in the output card, ready to check.
- Download it as Word or HTML, or copy it into your own quote template.
- Reopen a similar quote from the activity history next time the same job comes in.
Give it every number and every assumption. A quote generated around a vague description will contain vague scope, and vague scope is what gets negotiated down after the work has started.
Send it the same day where you can. Speed is read by customers as competence, and a same day quote often wins work against a cheaper price that arrived a week later.
Settings That Suit Quoting
| Option | What it changes | Suggested start |
|---|---|---|
| Output Type | Structure, from Concise to Template and Structured | Template, so every quote you send looks the same |
| Tone and Style | How the covering wording reads | Professional. Warmth belongs in the covering email |
| Length | Short through Detailed | Normal for most jobs, Detailed for staged work |
| Focus and Audience | Who is reading it | Clients for direct customers, Managers when it goes through procurement |
Put your standard terms, payment stages and exclusions into the custom instructions field once. They will then appear on every quote you generate, which is how you stop the important boilerplate being forgotten on a busy day.
EizTools is a free AI tools platform with business document tools for people who run small operations, all free, no account, with a choice of AI model. Once the quote is accepted and the work is done, the Invoice Generator produces the billing document.
Frequently Asked Questions
Is Quotation Generator free?
Yes. No account, no credits, no daily limit. Produce as many quotes as you have enquiries.
Does it calculate the price for me?
No. You provide the rates and quantities, and it lays them out. Check every total yourself before the quote leaves your desk.
What is the difference between a quote and an estimate?
A quote is generally a fixed price for defined work. An estimate is an informed guess that may change. Say which one you are sending, since customers treat them very differently.
How long should a quote stay valid?
Long enough for the customer to decide, short enough to protect you from cost changes. Thirty days is common, and stating it prevents awkward conversations months later.
Can I download it as a Word file?
Yes. Word, TXT and HTML are all available, so you can drop the text into your own branded template.
Quotes are won on speed and clarity far more often than on price alone. The customer who gets a clear document the same day forms a view of how you work before the job even starts. Describe the job above and send the quote while the enquiry is still warm.
Sabir Bepari
Founder of EizTools and a passionate AI enthusiast dedicated to building practical, user-friendly AI tools that simplify everyday tasks.
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